Steering Committee Minutes:

        6/17/02 6/10/02 1/24/02

June 17, 2002

Present: Dennis Harper, Mike Butler and Jack Crites

  1. Bylaw committee board of Directors discussion
  2. Quorum needed for next meeting is 20
  3. Get list of prospective board members
  4. Set date for Approval of Articles of Incorporation
  5. General meeting 27th of June

Prepared by Dennis Harper

June 10, 2002

Present: Dennis Harper, Mike Butler, and Jack Crites

Discussion:

  1. Bylaw committee meeting for the end of the month
  2. Review of rough draft for board of directors and bylaws
  3. Dialogue on timber framing for structure
  4. Review of Economic Summit and the comments from USDA on funding prospects

Prepared by Dennis Harper

January 24, 2002

Helgeson Hotel Conference Room
Meeting was called to order at 6:02 P.M. with 21 members and 1 visitor present. Dennis Harper who was chairing the meeting introduced our guest- Tim Rubio, Economic Development Specialist for Clearwater County.

Agenda: Because of similar concerns a combination of the Steering Committee notes of January 21,2002 and one developed by several committee members was used.

General Discussion:

  1. Communications;
    1. Steering committee will meet every Monday evening for an indefinite period of time. The date, time and place for next general meeting.
    2. Jack will be coordinator for communications. Secretaries of each committee are to get minutes to Jack within 4 days after their meeting. Jack will get copies of minutes to each Steering Committee member, each chairperson and to the library site.
    3. Each chairperson will be informed about next general meeting by Jack. Each chairperson will then be responsible for informing their committee members of date, time and place.
    4. Chairpersons are to inform Jack of any changes in dates, times or places of their meetings. Jack will then inform the other chairpersons.
  2. Establishment of a Board of Directors - Some of those present wanted to pursue the establishment of a board of director was necessary to structure to the project. Dennis said that this was the intent, but further down the road. It was decided to discuss it further at the next general meeting.
  3. Major Decisions- It was decided that all major decisions would be brought before the general committee for a vote. The proposed resolution would require a 2/3 vote of all present at the meeting. Need to discuss whether to notify all committee members prior to said action or not.
  4. Minor Decisions- Shana asked about making minor decisions and gave an example. The general feeling was yes. However, what constitutes a minor decision should be better defined.
  5. Letters of Intent- Dennis talked about letters of intent received and prospective ones. It was decided to use these as a means to generate possible donations, etc., but their use would have to be coordinated through Dennis. If any of these dealt with one of the outstanding committees said committee chairperson would be informed.
  6. Finances- Several questions were raised about where we stood financially. Jack said that approximately $1600 had been recieved from a concert given by Ted Leach and Merk as well as a share of proceeds from the Octoberfest as well as another $ 500 contributed by the Kiwanis. The raffle of a 4-wheeler with net proceeds going to the project was discussed. Dennis said that one grant request has been submitted and they were working on another. A determination as to procedure for reinbursement and whether said expenditure is subject for reinbursment.
  7. Public Information- News releases on progress needed at least bi-monthly. Donations and amounts should be periodically put in paper with names (if permissible). It was also suggested that donors be given some other form of recognition ( Dennis mentioned the lunch and certificates given to Ted Merk and JoMoore).
  8. Decision on site will be needed as soon as possible.
  9. Community Input- Dennis mentioned that community input will be sought before any work is finalized. Jack suggested that the high school be contacted to see if the government class take this on as a project, however the government class is pretty busy right now and may not be able to do it in a timely manner.
  10. It was decided to hold off on the LOGO contest until a later time and inform those, that those who persons who had entered the first one about the situation.
  11. Pam mentioned that she had a community resource book at the library that might come in handy. It will come in handy. Tim Rubio was given the floor and his first comment was "YOU ARE DREAM CATCHERS" for the community. His other comments and recommendations were;
    1. Unite in what we are doing.
    2. Involve community youth.
    3. Enlist the help of past school alumni and residents.
    4. Make sure all community concerns are addressed.

Next general meeting is scheduled for February 7, 2002 at 6:00 P.M. in the Helgeson.