Public Information Committee Minutes:

Minutes are posted if the check box is checked
Agendas are posted if the date is not black
Meetings are scheduled if the date is black

					3/25/03	3/18/03
6/4/02	5/1/02	4/4/02	3/6/02	2/25/02	2/11/02	1/28/02

March 25, 2003

PR committee members present: Lyn Anderson, Bernice Pullen, Fran Ciarlo, Marion Thompson, Jane Green, Laura McConnell

Old Business:

1. Brochure - The committee approved, with a few minor changes, the brochure Bernice has completed. Bernice will put the final results on a disc so others can also donate the printing of brochures and therefore share the expense.
2. Bumper Stickers - We have begun to gather the unsold/undistributed “I Support the Clearwater Community Complex” bumper stickers. We still need to locate as many of the remaining bumper stickers as we can before we distribute them.
3. Newspaper Article - The newspaper article has been submitted to the Clearwater Tribune and should run in the 3/27/03 edition.
4. KLER - Lyn made contact with KLER and they will announce the monthly CCCInc General Meetings.
5. Pepsi Sign - The Pepsi sign has arrived. Fran will send a thank you to her Pepsi guy.

1. KLER - KLER would like to do a Community Spotlight on the complex.
2. Pepsi Sign - The committee discussed when and where to hang the new sign. Some suggestions were:
   • Apr 5 Outfitters and Guides
   • Apr 12 Kids Fair
   • Apr 26 Clean-up Day
   • May 2 Chamber of Commerce Auction. The committee members thought the Chamber Auction would be especially good, as there will be State Legislators in town.
   • May ? Camas Festival
   • We do not want to step on anyone’s toes, but feel CCCInc needs to be more visible.
3. Newspaper Article - The committee discussed ideas for our next article for the Clearwater Tribune. It was decided that we should address the changes in the Board of Directors, thank those who have served and those that have agreed to serve. It was also felt we should reassure everyone that the moneys donated for the Complex are in a savings account. The committee will ask Danielle Hardy if she would be willing to write the article.
4. Signs of Support - The question was raised about the possibility of ordering window clings with essentially the same message as the bumper stickers, but with a longer life. No one was sure where to order them or how much they would cost. This could be something to pursue later.

Submitted by: Laura McConnell

PR committee members present: Lyn Anderson, Bernice Pullen, Fran Ciarlo, Marion Thompson, Jane Green, Laura McConnell

Old Business:

1. Brochure - The committee examined the brochure idea Bernice had put together. The rest of the committee were indeed impressed. It was discussed, suggestions for changes were made and Bernice offered to continue to work on it.
2. Bumper Stickers - We still have bumper stickers we should get out to the community. We need to collect as many of the remaining bumper stickers as we can. When we have the remaining bumper stickers, we will ask the Clearwater Tribune if we can put them in the paper as an insert. There were other suggestions made as to what to do with the bumper stickers. We will be using them as a PR tool.
3. Newspaper Article - We discussed and rewrote the article for the Clearwater Tribune.

1. General Meeting -
   1. announcement of meeting - It was suggested that we ask KLER to announce CCCInc General Meetings. Lynn offered to make contact with them.
   2. agenda - The committee discussed how we go about getting on the agenda for the CCCInc General Meeting and what it is we need to address at those meetings.

Submitted by: Laura McConnell

Meeting Minutes: Present were Mike Butler, Lyn Anderson, Ev Olson, Dennis Fuller, Beverly Wilson, and Claudine Zender.

Mike also addressed the bumper stickers, which were originally distributed by Shanna Schwartz. Ev Olson offered to follow up with Shanna and collect any which were not distributed, and Dennis Fuller volunteered to sell them at local functions. Any funds collected should be delivered to Steve Clack.

Lyn Anderson reported on the quilt donated by Audrey Steiner, for which raffle tickets are being sold. The quilt is currently at Orofino Elementary, and Lyn will next move it to State Hospital North. She will arrange with the various banks and credit unions to display the quilt on their premises. Dennis Fuller offered assistance in moving the quilt from place to place. It was suggested a location be found to display the quilt for the 4th of July festivities, as well as at Old Fashioned Sunday and Market Day. Staci will be asked to provide OCI royalty to sell tickets at those events.

Ev will contact the Extension Office regarding reserving a booth for the County Fair in September.

Upcoming meetings:
Next PR Committee meeting: June 26, 6 p.m., at Brookside Landing.
Submitted: Claudine Zender, Secretary, June 4, 2002

Meeting Minutes: Present were Mike Butler, Lynn Anderson, Jane Greene, and Claudine Zender.

Mike Butler reported Shanna Schwartz has resigned as committee chair. None of the existing committee members has sufficient time to devote to the chair's job. Jane Greene and Lynn Anderson volunteered to recruit new committee members.

Lonnie and Shannon Simpson were present at the beginning of the meeting to confirm their gift of land on which to construct the CCC. The parcels they are donating are located behind Potlatch Credit Union, off Michigan Avenue, adjacent to the creek. Mike will prepare a press release based on information to be provided by the Simpsons.

Mike suggested increasing committee meetings to twice each month in upcoming months, as committee work will increase with the announcement that the land has been donated to the CCC.

Mike reported proceeds of the raffle tickets were a disappointing $323, but an additional $300+ may be available at a later date.

Audrey Steiner has presented the CCC with a beautiful king-size quilt in memory of Barbara Bray, the Orofino Swim Team coach. Raffle tickets are being prepared by the fundraising committee. Lynn and Jane will work together to obtain a display rack for the quilt, and line up local businesses in which to display it. Priority locations will be banks and credit unions, and other local businesses. Tickets will be $1/each, or $5 for a book of 6. Drawing will be held at Old Fashioned Sunday.

Upcoming meetings:

Next PR Committee meeting: May 15, 7 p.m., at the Adult Learning Center.

Submitted: Claudine Zender, Secretary, May 5, 2002

Meeting Minutes: Present were Mike Butler, Shanna Schwartz, Lynn Anderson, Jane Greene, and Claudine Zender.

Bumper stickers have been printed and are now available on an honor system. The cost was between $0.11-$0.13/each as the printing was done locally. They sell for $1.00. The stickers are available from Shanna Schwartz or Jane Greene at the Real Estaters.

Lynn Anderson reported on results of the most recent General Meeting. The proponents of each proposed element will put out their own news releases for their element, with copies to be provided to the PR Committee. Dennis Harper is to present at the next City Council meeting.

The PR Committee will prepare a news release when the land acquisition process is completed. This is taking longer than anticipated because of matters beyond the control of the CCC project.

Mike Butler has spoken with Jodi Walker of the Lewiston newspaper about the proposed elements. Lynn is preparing comments for a radio interview with KLER.

Mike will query the Steering Committee regarding the best places to locate signs about the project (at the site or downtown). There was some discussion about local individuals who could make a sign, including the prison inmates, the high school, Bill Campbell, Larry Koonts, and Don Halbmaier. The PR Committee would like to have the sign erected as soon as the land acquisition issues are resolved.

The Committee members discussed moving the meetings to Brookside Landing in an effort to capitalize on the talents and expertise of many of their residents.

The raffle drawing will be held at the April 13 Kids' Fair at the elementary school.

Upcoming meetings:

Next PR Committee meeting: May 1, 7 p.m., at the Adult Learning Center or Brookside Landing.

Submitted: Claudine Zender, Secretary, April 16, 2002

Meeting Minutes: Present were Mike Butler, Shanna Schwartz, Lynn Anderson, Jo Moore, and Claudine Zender.

Jo Moore reported on the upcoming St. Paddie's Celebration at St. Theresa's Church. Tickets for a raffle to benefit the CCC and other youth programs (with the drawing at the Celebration) will go on sale this week. There was much discussion about possible raffle prizes, which currently include a rod and reel, guided fishing trip, and dinner for two at the High Country Inn. Jo and Shanna Schwartz will work the phones this week to obtain more prizes. Lynn Anderson will contact the radio station to announce the prize list, and sale outlets will be determined and also announced to the press.

Shanna has purchase order forms available for any expenses.

Discussion of bumper stickers was put off till the next meeting, as Staci Lee, who is handling this promotion, was absent.

Committee members decided to change meeting days to the second Wednesday of each month, as several committee members have other commitments on Monday nights.

Upcoming meetings:

Next PR Committee meeting: March 6, 7 p.m., at the Adult Learning Center.

Submitted: Claudine Zender, Secretary, February 25, 2002

January 28, 2002

Meeting Minutes: Present were Mike Butler, Staci Lee, Shanna Schwartz, Lyn Anderson, Dennis Fuller, and Claudine Zender.

A new member has been added to the PR committee (Ryan Smathers).

Shanna Schwartz reported on the General Meeting held on January 24, 2002, and announced that in the future meeting minutes should be emailed to Jack Crites within 4 days of each meeting. She provided an updated list of members of the various committees. The PR Committee now has authority to send out press releases without their having prior approval by the Steering Committee.

Dennis Fuller announced he is ready to "wrap up" his letters requesting endorsement of the CCC project. He passed samples of the letters out to committee members. He has a list of those contacted, and the agencies or businesses which they represent, as well as a list of responses received. Dennis has 20 support letters in his possession, and Mike Butler reports another 13 have been received in the mail. Dennis will be out of town from February 14 through Memorial Day.

Staci Lee will send three releases out to the media this week (topics are fundraising, donations, and site selection). Claudine Zender provided a list of media contacts for the region along with their fax numbers. The PR Committee would like to produce at least 2 press releases each month.

Various PR devices were discussed, including lapel buttons, bumper stickers, t-shirts, and cling-type images for windows. There was discussion as to whether to proceed with any of these items in the absence of a logo, and the committee members decided not to take any action at the present time.

There was also some discussion about how to involve kids, especially those from the high school. Staci Lee said the OCI royalty may be counted on for volunteer work, as can Maniac Pride. Dennis volunteered to speak to student groups about the project and ask students for their input.

Upcoming meetings:

Next general meeting: February 7, 6 p.m. (location not announced). Next PR Committee meeting: February 11, 7 p.m., at the Adult Learning Center.

Submitted: Claudine Zender, Secretary, January 30, 2002