General Committee Minutes:

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  7/1/03 1/23/03 12/5/02 10/24/02 9/26/02 8/29/02
7/25/02 6/27/02 5/23/02 4/25/02 3/28/02 2/28/02 2/7/02

January, 23, 2003
The meeting was called to order at 5:00 PM in the Museum Annex.
Board Members present were: Danielle Hardy, Joanne Deyo, Sue White, Steve Clack, Kitty Geidl, Tim Roehr, and Bernice Pullen.
Community participants present were: Joe Johnston, Dennis Harper, Mike Deitrick, Ken Hengen, Sherrie Chambers, Lyn Anderson

Old Business

  1. CEDA grant, Danielle explained how the grant writing was going for the feasibility study.
  2. Tim announced that the board and others would meet January 24, 2003 in front of Potlatch Credit Union to take pictures of new sign and people involved in getting it made and in place.
  3. Danielle let us know that the Brundage trip was not viable so the fundraisers will have to look elsewhere for raffle items.

New Business

  1. Dennis Harper asked for time to speak. He requested that the board consider adding himself, Sherrie Chambers (Clearwater Humane Society, Lyn Anderson (business), and Jack Crites (senior citizen) to the board to revitalize the project. The chairperson asked that they submit a letter requesting to be voted onto the board. The board will meet Monday January 27th to discuss adding Dennis, Sherrie, Jack, and Lyn to the board of Directors.
  2. Fundraising was discussed, but no decisions were made about what the next step would be for the committee.

Next meeting
The next general meeting will be February 27th, in the Helgeson Hotel basement at 5:30 PM.

Meeting adjourned at 7:00 PM

Respectfully, Bernice Pullen, Secretary, January 24, 2003

December 5, 2002
Present: Danielle Hardy, Tim Roehr, Joe Johnston, Stan Leach, Sue White, Joanne Deyo, Mary Johnson, Lyn Anderson, Mike Deitrick, Jack Crites, Lyn Call, Jo Sharri, John Riley, Anne Riley, Donna Heieren

  1. Call to order and introductions

    Danielle Hardy called the meeting to order. She is now the chairperson for the board.

    Mary Johnson from the Nez Perce Tribe introduced herself. She is the coordinator for the local Nez Perce community center. It is located on Highway 12 before the White Eagle’s shop. Mary offers Nez Perce language classes for children, an after-school program, meeting space, exercise equipment, computers with Internet, and much more. She puts a calendar of events at the post office and the Barney’s bulletin board.

  2. Review of Agenda

    Sue added the logo to agenda.

  3. Meeting Minutes

    Bernice was not there to provide previous meeting minutes. We will have them at the January meeting.

  4. Old Business

    1. Board representation:

      Danielle will meet with the city on a regular basis to keep them informed of what we are doing. Mike Deitrick will continue to attend the general meetings in order to stay informed, too.

    2. Publicity:

      1. News articles-Danielle requested that all articles pertaining to the Complex be sent to her before going to the paper to ensure that information is correct and the article presents a sense of cohesion.
      2. Danielle asked if anyone could do another article for the series. Sue volunteered to do one on the arts center.
      3. Sign-Tim reported that the sign is ready to be installed and the date set to unveil is December 12th.
      4. Web site-Sue reported that she is still working on it.
      5. Logo- Sue has been in contact with a few designers who will help develop a logo. She still needs ideas and concepts from the group in order to get started.

    3. Fundraising:

      Danielle asked for volunteers to have a booth at this week’s Bazaar at the high school. No one volunteered.

      Jo had contacted Brundage about getting a ski/weekend package donated. Someone from the board will have to give them information before Brundage can consider it, so Danielle will ask. Since there is no snow anyways, we still have time.

      Tim has some fundraising tapes he suggests the group should watch. It discusses ways to raise money.

  5. New Business

    1. Study

      Danielle reported that the board approved to have CEDA get funding for a feasibility study. She requested any help with information or suggestions from the general committee.

  6. Next meeting:

    January 23rd at the Helgeson Hotel, 5:30 p.m.

  7. Adjournment

October 24, 2002
The meeting was called to order at 6:35 PM in the Helgeson Hotel basement.
Board Members were: Pam McBride, Joanne Deyo, Sue White, Steve Clack, Lynn Card, Tim Roehr, and Bernice Pullen.
Community participants: Marie Strom, Laura McConnell, Donna Hein., Jo Sharrai, Fran Ciarlo, Roberta Morin, Dennis Harper, Ken Hengen.

Old Business

  1. Mitigation progress: Mary Hasenoehrl from Senator Crapo’s staff talked about the mitigation money. The first meeting of representatives, chosen for Crapo’s Resource Advisory Committee was held in Orofino. The RAC was asked to return ideas to Crapo by October 31, 2002. It is the responsibility of the RAC people to find funding. When the funding becomes available then Crapo will ask the county for a list of projects for the funds.
  2. Board representation:
    1. Joanne Deyo is now the pool/wellness center representative on the Board of Directors for the CCC,Inc.
    2. The board is working on getting a tribal member involved with the general committee.
    3. The board is also asking the County Commissioners to get involved.
  3. Publicity:
    1. Joanne was interviewed by the Clearwater Tribune about the pool/wellness center for an article.
    2. The sign board was damaged when it arrived at ASE so it had to be repaired before the lettering was applied.
    3. The website is in process with Sue doing the writing and Doug Crockett as webmaster.
    4. The approved minutes will be put on the website. Laura asked to be notified of General and board meetings.
  4. Fundraising: Sue asked for volunteers to get a ski package put together for a fund raiser. Jo said she will look into it. There is a question as to whether raffles on the Internet are legal or not. Clayne Tyler (attorney) discourages them.
  5. 501(c)3: Steve has this in process.
  6. Consultant presentations: Don Carey, Castellaw/Kom, Design West, and C.E.D.A. (Clearwater Economic Development) gave presentations to the CCC,Inc board to share their concepts for our complex. The board will discuss these and make a choice.
  7. Volunteer hours: Bernice will give out forms for everyone to use to track the hours they spend on the complex. She will collect the forms at each monthly general meeting to be put on a spreadsheet for our records.

New Business

  1. Officer changes: Danielle Hardy is the chairperson for the board because Pam had to resign. Lynn Card will attend board meetings to represent the library until a person can be chosen to take Pam’s place.
  2. What next:
    1. County Commissioners meeting: Bernice has agreed to attend a meeting with the commissioners to update them on how the complex is progressing. Dennis Fuller has agreed to schedule a 10 minute meeting for the 4th of November at 1:00 PM.
    2. News articles: Articles for each of the elements of the complex will go into the newspaper. Dennis Fuller has agreed to write the article about the sign showing the location of the complex when the sign is ready.

Next meeting
The next general meeting will be December 5th in the Helgeson Hotel basement at 6:30 PM.

Meeting adjourned at 7:55 PM

Respectfully, Bernice Pullen, Secretary

September 26, 2002

Call to order and introductions.

Review of agenda

Treasurer's Report: Steve Clack reported $710 in checking and $10,834 in savings.

Old Business

  1. Mitigation Progress: Mary Hasenoehrl, from Senator Crapo's office, was to be at the meeting. She called and had an unscheduled conflict. She hopes to be at the October meeting. She reported that the working group is still in process of being set up.
  2. Publicity
    1. Fair Booth: Tim Roehr and Sue White reported that while they were at the fair booth that people stopped and asked questions. Most of the interest was positive and the only negatives was on how the project was to be financed.
    2. News Articles: Pam McBride reported that several more are ready to go to print.
    3. Sign: Pam reported that the sign is under construction.
  3. Fundraising
    1. Bumper Stickers: They are not of good quality and not holding up. We won't sell them, but will give them away. The Street Fair next weekend would be a good time to hand them out. They may also be wrapped in the brochures that Sue made for the fair booth and put on counters in area businesses.
    2. Raffle: Danielle Hardy was not at meeting, but had sent message with Steve. She has talked with Hanson's Garage about a PT Cruiser for about $16,000. Steve also talked with James Moore about a 18' or 19' jet boat with trailer for $18,000. Raffle tickets could go for $50 for one or 3 for $100. Group discussed whether we wanted to start with something so big, or try something smaller like a Hawaiian vacation, 4 wheeler, snowmobiles, etc. We will table until the 501(c)3 status is done and Steve is going to talk with Clayne Tyler about the legal standings on raffles and money.
  4. 501(c)3 Status:
    Steve reported under process.
New Business
  1. Board Representation
    1. Pool: They need more time and are working on a replacement. Laura McConnell will be the interim board person for meeting notification.
    2. Tribe and County: Talk has been held about having a full or associate board member from the tribe and the county.
  2. Consultant Presentations: Presentations by Castellew Kom from Lewiston was held on September 25th and Design West from Pullman on September 30th. These are steps for the board to become educated and compare information given by the firms and with the previous resentations. Board needs to create a scope of what is needed by the firm hired and what services are needed, i.e. design, feasibility study, options, financial support etc. It was discussed and decided that any interested parties may attend these meetings, not just board members, but that board members would be the only ones asking questions.
  3. Next steps
    1. Letters to politicians: Please write those letters.
    2. Newspaper Articles on each Component: Pam needs volunteers from each component to write articles for the newspaper.
    3. Volunteer hours: Members need to remember to continue to record hours being spent in meetings or activities being done towards the complex. Bernice Pullen volunteered to start collecting the forms and tallying the hours. Jack Crites will bring the forms to the October meeting.
    4. Web site: The complex may have its own web site instead of the library's. Doug Crockett would still be the web master.
    5. Feasibility Study: Danielle has talked with Eric Phillips, CETA, about a grant for a feasibility study.
    6. Site: It has been discussed in the consultant presentations that perhaps the need for the site be checked for types of soils, compaction of soil, contamination, etc. It has been suggested that no more fill be brought in until this is done. Do we need to have a professional come in and do this? When?
  4. Next Meeting
    The next meeting will be October 24, 2002 at 6:30PM in the Helgeson Hotel basement.
  5. Adjournment

Submitted by: Tammy L. Gilmer, Acting Secretary

  1. Call to order and introductions
    The group went around and gave introductions.
  2. Review of Agenda
  3. Approval of minutes from previous meeting
    The previous minutes are on the web site for everyone to review.
  4. Treasurer’s Report
    Steve handed out the treasurer’s report. It will be put on the web site along with the meeting minutes. Since we are a non-profit agency, the treasurer’s report is public information.
  5. Old Business
    1. Mitigation Meeting
      Pam talked about the mitigation meeting. Local, state, and federal representatives were at the meeting. The Lewiston Morning Tribune did a good job at summarizing what went on at the meeting. The bad news is that there is no mitigation money, but the good news is that our representatives want to help. Crapo formed an advisory committee and they should be active and doing something within the next few months. The first Ad Hoc group will be formed to find funding; the second group will be the “working group” which will include local representatives. The local county commissioners are going to be a part of this group, so it is important they know what we are doing and get them involved. The CCC board created a brochure and it was handed out during the mitigation meeting. The board sent out thank you letters to all that were present at the mitigation meeting.
    2. Sign on site
      Paul said the sign is under construction. It will be seen on Michigan going both ways. He asked everyone to thank Debco and ASE personally. He also shared that the CCC board has been very busy since its inception working on the mitigation meeting and the architect meeting.
    3. Next steps for our corporation: 501 (c)(3)
      Steve reported on the 501(c)(3) status. It is just getting started and there is quite a process, so it will take up to 6 months to complete.
  6. New Business
    1. Architect
      Paul introduced Don Carey and Joe Schacher. Don is out of Belleview, Washington and his company is called Don Carey and Associates. Joe works for Thomas, Dean, and Hoskins, Inc. out of Lewiston. Don gave a presentation to the group. He has worked on over 300 aquatic projects and specializes in the design and construction of swimming pools. He explained that Phase 1 is the conceptual design and feasibility study of the complex. The long-term cost of the complex is a big element when considering planning. The success of the project is based on both the consultant’s expertise and the board/group involvement. TD&H has 5 offices and specializes in local projects. The personal liaison will be Joe Slacker from TD&H.

      Eric Phillips, from CEDA, was asked to comment on the proposed project. Eric commended the group on its current accomplishments and said TD&H is a great resource. He cautioned that an in-depth feasibility study, the kind that funders request, is an expensive project. He recommended that the group get a few bids before deciding on who should do the feasibility study. This type of feasibility study typically costs $30,000-$50,000. He said there is funding available to do a feasibly study. The first and most important aspect of the project is to determine maintenance costs. Funders must be 100% sure that the complex can function without further assistance. The Ontario, Oregon community center was a $17 million dollar project and would be a great place to learn about their experience and what obstacles they had to overcome when doing such a large project. Eric is willing to provide other resources and assistance for our project.

      Don Carey then stated that since the complex group had already done a lot of the work such as site location that the cost for his study was so low. He also stated that his associates are working for free right now during Phase 1 in hopes of getting the final contract. Don will provide a 5-year projection cost in his study.
    2. What needs to be done next?
      1. Letters to politicians
        Pam handed out addresses and suggestions for writing letters to representatives. We want to keep the ball rolling by letting the representatives know that we support the CCC project. They should be done ASAP and the more the merrier. The board asks that they also get a copy of each letter. A good place to begin sending letters is the county commissioners. All of this information was handed out and can also be picked up at the library.
      2. Dedicated series of newspaper articles
        Pam told the group that we need volunteers. She asked the group to break up into three sections; people to write newspaper articles, volunteer at the fair booth, and help to begin a fundraiser to raffle off a large item.
      3. Fair booth
        Tim will coordinate volunteers for the fair booth. If there are none available, other groups are willing to “share” their booth with the complex.
      4. Raffle of large item.
        Danielle will coordinate the raffle fundraiser.
  7. Next meeting: September 26 at the Helgeson Hotel
  8. Adjournment (Individuals commented that this a great step forward and are glad the complex is moving forward.)
July 25, 2002

Meeting called to order 6 pm by Dennis Harper

Next Board Meeting 8/29 at 5:30 pm at State Hospital North
Meeting adjourned at 7:15 pm

June 27, 2002
Meeting came to order @ 6:00 pm with 14 members present.