Board of Directors Minutes:

Minutes are posted if the check box is checked
Agendas are posted if the date is not black
Meetings are scheduled if the date is black

    12/02/03 11/04/03 10/14/03 9/30/03 9/16/03
8/19/03 8/5/03 7/29/03 7/1/03 5/13/03 4/10/03 4/3/03
3/27/03 2/24/03 2/18/03 2/12/03 2/10/03 2/05/03 2/03/03
1/29/03 1/27/03 1/22/03 1/15/03 1/9/03 1/6/03 12/17/02
11/26/02 11/14/02 11/07/02 10/29/02 10/24/02 10/16/02 9/30/02
9/25/02 9/19/02 9/4/02 8/29/02 8/26/02 8/19/02 8/15/02

December 2, 2003
Board Members present were: Dennis Harper, Joanne Deyo, Kitty Geidl, Kathy Goetsch, and Bernice Pullen.
Guest: Ken Hengen

Dennis Harper handed out the contract from Don Carey and Associates for the board and guest to review and comment. The board was asked to email Dennis with comments and their approval or non-approval for him to sign the contract before Friday, December 5.

It was mentioned by Dennis that the board needs to get with individuals to update all Letters of Supports.

The 501 (C)(3) was discussed and Dennis stated that he has been in contact and that the 501 would be finished soon. Also Payment for the 501 was needed as well.

Next meeting will be December 16, 2003 at 5:30pm, Museum Annex

Meeting adjourned 6:15 PM.

Respectfully, Ken Hengen, Assistant

November 4, 2003
Board Members present were: Dennis Harper, Joanne Deyo, Kitty Geidl, Lyn Anderson, Kathy Goetsch, and Bernice Pullen.
Guest: Dennis Fuller

The Board of Directors Annual meeting was called to order at November 4, 2003 at 5:35 PM in the Clearwater Historical Museum Annex.

A motion was make this meeting the Annual Meeting for 2003 and to set the first Tuesday in November for the Annual Meeting each year. Vote was unanimous.

A motion was made and seconded to adopt the following terms for members of the Board of Directors of the CCC, Inc as of today November 4, 2003:
Dennis Harper2 years
Lyn Anderson2 years
Joanne Deyo3 years
Kathy Goetsch1 year
Kitty Geidl1 year
Bernice Pullen1 year
Randy Brooks3 years
Vote was unanimous.

Next meeting will be the general meeting held at the Museum Annex 5:30 PM Tuesday November 11th, 5:30 PM with Don Carey to present. The Board of Directors will meet immediately after this meeting.

Meeting adjourned 6:20 PM.

Respectfully, Bernice Pullen, Secretary

October 14, 2003
Board Members present were: Dennis Harper, Joanne Deyo, Kitty Geidl, Lyn Anderson, Kathy Goetsch, and Bernice Pullen.

The meeting was called to order at Tuesday October 14, 2003 at 1:15 PM in the Clearwater Historical Museum.

Next meeting will be the annual meeting held at the Museum Annex 5:30 PM Tuesday November 4th, 5:30 PM. There will be no general meeting in October.

Meeting adjourned 1:40 PM.

Respectfully, Bernice Pullen, Secretary

September 30, 2003
Board Members present were: Dennis Harper, Joanne Deyo, Lyn Anderson, Kathy Goetsch, and Bernice Pullen.
Guest: Doug Crockett, Danielle Hardy

The meeting was called to order at Tuesday September 30, 2003 at 5:40 PM in the Clearwater Historical Museum Annex.

Meeting adjourned 6:15 PM.

Respectfully, Bernice Pullen, Secretary

September 16, 2003
Board Members present were: Dennis Harper, Joanne Deyo, Kitty Geidl, Kathy Goetsch, and Bernice Pullen.

The meeting was called to order at Tuesday September 16, 2003 at 1:15 PM in the Clearwater Historical Museum.

Meeting adjourned 6:15 PM.

Respectfully, Bernice Pullen, Secretary

August 19, 2003
Board Members present were: Dennis Harper, Kathy Goetsch, Lyn Anderson, Joanne Deyo, and Bernice Pullen.

  1. The meeting was called to order at 5:45 PM at Museum.
  2. Kathy Goetsch attended the meeting and was officially welcomed onto the Board of Directors. Randy Brooks could not attend today, but is also a new member of the Board of Directors as of today August 19, 2003.
  3. The board will ask Dennis Fuller to be the chairperson for the Clearwater County Fair Booth in the fair building this year.
  4. Joanne will come with ideas for the Swim Team Bingo Booth at the fair. The CCC, Inc. Pepsi banner can be hung up at the Bingo Booth at the fair to remind swimmers that a new pool is needed.
  5. Lyn will put together a list of people/businesses who are willing to print CCC, Inc. brochures for the fair booth.
  6. Bernice will bring the modified logo to next meeting.
  7. Next meeting will be held at the Museum 1:15 PM Tuesday August 26, 2003.
  8. Meeting adjourned 6:30 PM.

Respectfully, Bernice Pullen, Secretary

August 5, 2003
The meeting was called to order at 5:45 PM at the Museum.
Board Present were: Dennis Harper, Lyn Anderson, Sue White, Bernice Pullen

  1. Reviewed agenda
  2. Review and approval of last minutes
  3. Treasurer's report, none
  4. Committee Reports:
    1. Publicity Committee
      Motion was made and seconded to reimburse Dennis Fuller for cost of printing 500 CCC. Inc. brochures. The vote was unanimous.
    2. Funding Committee
  5. Old Business
    1. RFP
    2. Review Staff Organizer
  6. New Business
    1. Posting of minutes/ communication
      Bernice will resend minutes to Allison, she will get them posted on website.
    2. Other business
      Sue White resigned from the board effective immediately. She gave her letter or resignation to the board.
    3. Secretary for board meetings
  7. Schedule for board meetings
    Next meeting: August 12, 2003, Museum Annex, 5:30 PM
    Agenda to review By-laws and Articles of Incorporation; discuss the fair booth; and ask public for representatives to the board for youth and performing arts.

Meeting adjourned at 6:15 PM.

Respectfully, Bernice Pullen, Secretary

July 29, 2003
The meeting was called to order at 5:35 PM in the Museum Annex.
Board Present were: Dennis Harper, Lyn Anderson, Joanne Deyo, Sue White, Kitty Geidl, Bernice Pullen

  1. Reviewed agenda
    Meeting on July 15, 2003 canceled because only 3 attended.
  2. Review and approval of last minutes, none
  3. Treasurer's report, none
  4. Committee Reports:
    1. Publicity Committee
      Dennis Fuller printed brochures to distribute at Old Fashioned Market Day & Old Fashioned Sunday
    2. Funding Committee
  5. Old Business
    1. RFP
      Grant is in and will be reviewed when grant cycle comes.
    2. Review Staff Organizer
      Motion was made and seconded to pay Allison for work done in June 2003. Vote was unanimous.
  6. New Business
    1. Posting of minutes/ communication
      Bernice will send to Allison, she will post.
    2. Other business
      Motion made and seconded to approve staff position time as shown below. Vote was unanimous.
      Tim Roehr1 year
      Sue White3 years
      Joanne Deyo1 year
      Kitty Geidl1 or 2 years
      Lyn Anderson3 years
      Dennis Harper2 years
      Bernice Pullen2 years
    3. Secretary for board meetings
  7. Schedule for board meetings
    Next meeting: August 12, 2003, Museum Annex, 5:30 PM
    Agenda to review By-laws and Articles of Incorporation

Meeting adjourned at 6:05 PM.

Respectfully, Bernice Pullen, Secretary

July 1, 2003
The meeting was called to order at 6:00 PM in the Museum Annex.
Board Present were: Dennis Harper, Lyn Anderson, Joanne Deyo, Bernice Pullen

  1. Reviewed agenda
  2. Review and approval of last minutes
    Last minutes were taken by Ken Hengen
  3. Treasurer's report, none
  4. Committee Reports:
    1. Publicity Committee
    2. Funding Committee
      Motion was made and seconded to accept Paul Pippenger, Mike Deitrick and Jane Greene for the committee reviewing applicants for the feasibility study. Vote unanimous.
  5. Old Business
    1. RFP
      Grant is in and will be reviewed when grant cycle comes.
    2. Review Staff Organizer
      Motion was made and seconded to pay Allison for work done in June 2003. Vote was unanimous
    .
  6. New Business
    1. Posting of minutes/ communication
      Bernice will send to Allison, she will post.
    2. Other business
    3. Secretary for board meetings
  7. Schedule for board meetings
    Next meeting: July 15, 2003, Museum Annex, 5:30 PM
  8. Adjournment

Meeting adjourned at 6:50 PM.

Respectfully, Bernice Pullen, Secretary, July 31, 2003

May 13, 2003
Board Members present were: Dennis Harper, Lyn Anderson, Sue White, Kitty Geidl, Joanne Deyo, and Bernice Pullen.

  1. The meeting was called to order at 5:40 PM at Museum Annex.
  2. The board reviewed the agenda.
  3. Minutes from board meeting April 3, 2003 were approved.
  4. Treasurer’s Report no change
  5. Committee Reports
    1. Publicity Committee:
      • Food Booth at Old Fashioned Sunday
      • Insurance quote $677.16 for premises liability plus $100.00 for terrorism.
      • Committee has begun work on getting a logo designed.
      • CCC, Inc. received $200.00 from Eagles Auxiliary for the pool
      • Dennis Fuller working on article for paper explaining the youth center that will be at OHS and the youth center for CCC, Inc.
    2. Funding Committee
      • Donation of 150,000 yards of fill
      • Deed with reversionary clause, Dennis H. and Jane G.
      • Form a recreation district a possibility
    3. Building Committee
  6. Old Business
    1. RFP: Joanne will return revisions to Danielle; Kitty will get library data to Danielle; Bernice will get museum data to Danielle
    2. USDA Grant is available for feasibility study, no further discussion.
    3. Hiring a secretary: A motion was made and seconded to write a job description for the secretary; Dennis will write it up and email to the board.
    4. Building Committee.
  7. New Business
    1. Posting of minutes/communication
    2. Other Business:
  8. Next meetings:
    1. Board members will meet May 29, 2003, 5:15 PM at Helgeson Hotel in basement.
    2. General meeting will be May 29, 2003, 6:30 PM at the Helgeson Hotel in basement.

Meeting adjourned 6:30 PM.

Respectfully, Bernice Pullen, Secretary

April 10, 2003
Board Members present were: Dennis Harper, Joanne Deyo, and Bernice Pullen.

  1. The meeting was called to order at 5:45 PM at Museum Annex.
  2. The board reviewed the agenda.
  3. Minutes from board meeting April 3, 2003 were reviewed.
  4. Treasurer’s Report no change
  5. Committee Reports
    1. Publicity Committee:
      • Brochure ready to distribute at Kids Fair, Dennis Fuller will talk to parents about CCC, Inc. and distribute the brochure there.
      • Committee has begun work on getting a logo designed.
    2. Funding Committee met Tuesday April 8, 2003 at Dennis Harper’s office at 5:30 PM. Attended Mike Deitrick, Trish Reynolds, Dennis Harper and Linda from U of I.
  6. Old Business
    1. RFP: Joanne will contact board members, Danielle, Mike Deitrick, and Christine Frei of CEDA to meet Thursday 3:30 PM on April 17th at LCSC to complete the RFP.
    2. USDA Grant is available for feasibility study, no further discussion.
    3. Hiring a secretary: The board discussed some of the things a secretary would do; keep communication between committees and board open and maintain a central location for records. This discussion will continue next board meeting.
    4. Building Committee will meet tentatively April 15th.
  7. New Business
    1. Posting of minutes/communication
    2. Other Business: It was suggested that the PR Committee do an article explaining the OHS youth center and the CCC, Inc Youth Center.
  8. Next meetings:
    1. Board members will meet April 17, 2003, 5:30 PM at Museum Annex.
    2. General meeting will be April 24, 2003, at the Helgeson Hotel in basement at 5:30 PM.

Meeting adjourned 6:30 PM. Respectfully, Bernice Pullen, Secretary

April 3, 2003
Board Members present were: Dennis Harper, Joanne Deyo, Lyn Anderson, and Bernice Pullen.
Visitors: Allison Prieto, Dennis Fuller

  1. The meeting was called to order at 5:36 PM at Museum Annex.
  2. The board reviewed the agenda and Robert Rules of Order.
  3. Minutes from board meeting March 24, 2003 stand approved as written.
  4. No Treasurer’s Report
  5. Old Business:
    Joanne will set up meeting to complete the RFP and contact Danielle, Mike and Christine Frei of CEDA for help.
  6. New Business:
    1. Lyn reported the activities of the Public Relations Committee.
      • IOGA has money it gives for local projects, Lyn suggested that CCC, Inc. writes a letter to apply for that money. A motion was made, seconded, and the vote approved having PR Committee write the letter requesting funds.
      • A motion was made, seconded, and vote approved for PR Committee to make up a thank you card to send to folks who help, such as Pepsi (who made a banner for CCC, Inc. support). Jennifer Fowler volunteered to design the card.
    2. Funding Committee will meet Tuesday April 8, 2003 at Dennis Harper’s office at 5:30 PM.
    3. A motion was made, seconded and the vote approved it, to form a Building Committee with contractors and that level of people on the committee to begin assessing what is available in the community and more.
    4. USDA Grant is available for feasibility study.
    5. If the board hires a person to coordinate projects, what would the job description be for this person? How many hours a week would this person work? What would be the cost? A motion was made to look into this, it was seconded, and the vote approved it. Board will bring ideas to next meeting.
    6. Other Business, Kitty will reserve the Helgeson for the next General Meeting April 24th, 5:30 PM.

Next meetings:

  1. Board members will meet April 10, 2003, 5:30 PM at Museum Annex.
  2. General meeting will be April 24, 2003, at the Helgeson Hotel in basement at 5:30 PM.

Meeting adjourned 6:40 PM. Respectfully, Bernice Pullen, Secretary

March 27, 2003
Board Members present were: Dennis Harper, Danielle Hardy, Joanne Deyo, Kitty Geidl, and Bernice Pullen.

An impromptu Board Meeting was called to order at 6:45 PM at the Helgeson Hotel after the General Meeting was adjourned.

The members discussed the direction of the board, organization of the committees, and board members responsibilities. It was agreed that the board needed to get the Funding and Building Committees restarted. Dennis Harper said he would get the Funding Committee meeting set. The Board will also look at restarting the Building Committee.

The next meeting was set for Thursday April 3, 2003, 5:30 PM at the Museum Annex. Emails will be sent out to inform board members.

Meeting adjourned 7:15 PM. Respectfully, Bernice Pullen, Secretary

February 24, 2003
The meeting was called to order at 5:00 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Danielle Hardy, Sue White, Tim Roehr, Joanne Deyo, Kitty Geidl, and Bernice Pullen.

Old Business:

  1. There was no agenda.

New Business:

  1. Board reviewed the minute for previous meetings:
    1/22/2003 Working Session
    1/23/2003 General Meeting
    1/27/2003 Board Meeting
    1/29/2003 Working Session
    2/3/2003 Working Session
    2/5/2003 Working Session
    2/10/2003 Board Meeting
    2/18/2003 Working Session
    The minutes were approved with corrections.
  2. The Board voted to accept Lyn Anderson onto the Board to replace Steve Clack as the Kiwanis Club representative.
  3. Motion was made and seconded to accept the changes to the by-laws per Tim’s written suggestion. Modifications were made and the board voted to accept the changes to the by-laws.
  4. Agenda for the general meeting was decided.

To Do List:

  1. Kitty will write article about why community needs a new library.
  2. Bernice will ask Lyn to give specific tasks for the publicity committee.
  3. Kitty will talk to Penny Raddon about the quilt raffle with CCC, Inc.
  4. Bernice will make changes to by-laws.

Next meetings:

  1. Board Members will meet March 13, 2003, LCSC room at OHS, 4:45 PM.
  2. General meeting will be February 27th at the Helgeson Hotel in basement at 5:30 PM.

Meeting adjourned 6:15 PM. Respectfully, Bernice Pullen, Secretary

February 18, 2003
The meeting was called to order at 5:15 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Sue White, Tim Roehr, Joanne Deyo, and Bernice Pullen.

The board members present worked on the RFP for the feasibility study grant.

Next meetings:

  1. Board meeting February 24th at the LCSC room at the Orofino High School 4:45 PM
  2. General meeting will be February 27th at the Helgeson Hotel in basement at 5:30 PM.

Meeting adjourned 6:15 PM.
Respectfully, Bernice Pullen, Secretary, February 9, 2003, Approved

February 12, 2003
The meeting was called to order at 4:45 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Sue White, Tim Roehr, Kitty Geidl, Joanne Deyo, and Bernice Pullen.
Visitor: Rochelle Troyano

Old Business:

  1. The board looked at the logo designs and discussed ideas for it.
  2. The board worked on the RFP for the feasibility study grant.

New Business:

  1. None

Next meetings:

  1. Working meeting for the board February 18th at the LCSC room at the Orofino High School 4:45 PM to continue the RFP for the feasibility study grant.
  2. Board meeting February 24th at the LCSC room at the Orofino High School 4:45 PM
  3. General meeting will be February 27th at the Helgeson Hotel in basement at 5:30 PM.

To do list:

  1. All board members will review the list in the Scope of Services and indicate which section they believe each should be under.

Meeting adjourned 6:45 PM.

Respectfully, Bernice Pullen, Secretary, February 14, 2003, Approved with corrections

February 10, 2003
The meeting was called to order at 5:35 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Danielle Hardy, Sue White, Tim Roehr, Kitty Geidl, and Bernice Pullen.

Old Business:

  1. Minutes that need to be approved and put on website are:
    1/22/03 as working meeting
    1/23/03 as general meeting
    1/27/03 as board meeting
    1/29/03 as working meeting
    2/3/03 as board meeting
    2/5/03 as working meeting

New Business:

  1. Tim distributed a letter he wrote to explain his concerns about adding Dennis as a board member because of his tactics. The board members read and discussed the letter.

    Tim has submitted 2 changes to the by-laws as follows:
  2. The board talked about the importance of getting the committees back into service. The funding committee can set up subcommittees to address grant money, local fund raising and other possible sources for money. The publicity committee needs to get involved in writing articles for the papers, announcements on the radio, and getting the word out that the complex is moving forward by giving talks to organizations and other modes of communication.
  3. Bernice suggested that we put in a park and picnic area this year. Get the community involved in laying sod, making picnic tables, and have a community picnic when it is done. Bernice also ask if putting in the skate board park now would help get people down to the site also. We also discussed a pathway from Kiwanis Park down town to Pippenger’s park to give families a path to walk.

Next meetings:

  1. Working meeting for the board February 12th at the LCSC room at the Orofino High School 5:30 PM to discuss a logo for the complex and to finish the RFP for the feasibility study grant.
  2. Board meeting February 24th at the LCSC room at the Orofino High School 4:45 PM
  3. General meeting will be February 27th at the Helgeson Hotel in basement at 5:30 PM.

To do list:

  1. Bernice will talk to Lyn Anderson about setting a meeting date and time for the fund raising committee to meet and decide on next project. If one is setup Bernice will notify Danielle and She will ask Donna H. to call the committee members.

Meeting adjourned 7:15 PM.

Respectfully, Bernice Pullen, Secretary, February 12, 2003, Approved with corrections

February 5, 2003
The meeting was called to order at 4:45 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Sue White, Tim Roehr, and Kitty Geidl.

Old Business:

  1. The board members present worked on the RFP for the feasibility study grant.

Next meetings:

  1. Board meeting February 10th at the LCSC room at the Orofino High School 5:30 PM
  2. Working meeting for the board February 12th at the LCSC room at the Orofino High School 4:45 PM to review the logo and to work on the RFP for the feasibility study grant

Meeting adjourned 5:45 PM.

Sue White gave notes to Bernice to type. Bernice Pullen, Secretary, February 12, 2003, Approved with corrections

February 3, 2003
The meeting was called to order at 4:45 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Danielle Hardy, Sue White, Tim Roehr, and Kitty Geidl.

Old Business:
None

New Business:

  1. Danielle announced she was resigning from the board. She is willing to help with fundraising.
  2. Steve wanted an alternate board member from Kiwanis during tax season. Kiwanis picked Lyn to replace Steve.
  3. Bernice wants off board, Sherrie willing to take her place.

Next meetings:

  1. Working meeting for the board February 5th at the LCSC room at the Orofino High School 5:30 PM to work on the RFP for the feasibility study grant.
  2. Board meeting February 10th at the LCSC room at the Orofino High School 5:30 PM

Meeting adjourned 5:50 PM.

Sue White gave notes to Bernice Pullen, Secretary, February 12, 2003, Approved with corrections

January 29, 2003
The meeting was called to order at 4:45 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Joanne Deyo, Sue White, Tim Roehr, Kitty Geidl, and Bernice Pullen.
Visitors: Christine Frei

Old Business:

Next meeting:

Meeting adjourned 6:15 PM.

Respectfully, Bernice Pullen, Secretary, February 13, 2003, Approved with correction

January 27, 2003
The meeting was called to order at 5:00 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Danielle Hardy, Joanne Deyo, Steve Clack, Sue White, Tim Roehr, Kitty Geidl, and Bernice Pullen.
Visitors: Dennis Harper, Sherrie Chambers, Lyn Anderson

Old Business:

  1. None

New Business:

  1. Discussed the request of Dennis, Lyn, and Sherrie to become voting board members. A motion was made and seconded to accept them, but they did not submit letters asking to be considered for the board so the motion was tabled.

To Do List:

  1. Kitty will contact Lonnie Simpson about archeological reports and environmental testing of soil.

Next Meeting:
The next meeting of the board will be held Wednesday January 29, 2003 in the Lewis Clark State College (LCSC) room at the Orofino High School starting at 4:30 PM. The board will discuss adding Dennis, Lyn and Sherrie to the board as voting members.

Meeting adjourned 6:15 PM.

Respectfully, Bernice Pullen, Secretary, February 12, 2003, Approved with corrections

January 22, 2003
The meeting was called to order at 4:50 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Joanne Deyo, Sue White, Tim Roehr, Kitty Geidl, and Bernice Pullen.

Old Business:

New Business:

The next meeting of the board will be held Wednesday January 29, 2003 in the Lewis Clark State College (LCSC) room at the Orofino High School starting at 4:30 PM. The board will continue work on the RFP.

Meeting adjourned 6:20 PM.

Respectfully, Bernice Pullen, Secretary, January 24, 2003, approved

January 15, 2003
The meeting was called to order at 4:50 PM at Lewis Clark State College classroom in Orofino High School.
Board Members present were: Joanne Deyo, Sue White, Tim Roehr, and Bernice Pullen.

Old Business:

  1. The board continued the process of writing a Request for Proposal (RFP) which is required for the CEDA grant.

New Business:

  1. Meeting Minutes for: December 17, 2002 and January 6, 2003 were approved, and January 9, 2003 were approved with corrections.
  2. Need to set a sign dedication date.

The next meeting of the board will be held Wednesday January 22, 2003 in the Lewis Clark State College (LCSC) room at the Orofino High School starting at 4:30 PM. The board will continue work on the RFP.

Meeting adjourned 6:20 PM.

Respectfully, Bernice Pullen, Secretary, January 22, 2003, approved

January 9, 2003
The meeting was called to order at 4:30 PM at Lewis Clark State College classroom in Orofino High School, by Chairperson Danielle Hardy.
Board Members present were: Danielle Hardy, Steve Clack, Joanne Deyo, Sue White, Tim Roehr, and Bernice Pullen.

Old Business:
The board continued the process of writing a Request for Proposal (RFP) which is required for the CEDA grant.

The next meeting of the board will be held Wednesday January 15, 2003 in the Lewis Clark State College (LCSC) room at the Orofino High School starting at 4:30 PM. The board will continue work on the RFP.

Meeting adjourned 6:00 PM.
Respectfully, Bernice Pullen, Secretary, January 15, 2003, Approved 1/15/2003

January 6, 2003
The meeting was called to order at 4:30 PM in the Adult Learning Center)(ALC).
Board Members present were: Danielle Hardy, Joanne Deyo, Sue White, Tim Roehr, and Bernice Pullen.

Old Business:
None discussed.

New Business:
The board began the process of writing a Request for Proposal (RFP) which is required for the CEDA grant.

The next meeting of the board will be held Thursday January 9, 2003 in the Lewis Clark State College (LCSC) room at the Orofino High School starting at 4:30 PM. The board will continue work on the RFP.

Meeting adjourned 6:00 PM.

Respectfully, Bernice Pullen, Secretary, January 9, 2003, Approved 1/15/2003

December 17, 2002
The meeting was called to order at 4:30 PM in the Museum Annex, by Chairperson Danielle Hardy.
Board Members present were: Danielle Hardy, Sue White, Steve Clack, Lynn Card, Tim Roehr, and Bernice Pullen.

Old Business
There was no agenda.
The CCC, Inc. sign has been put up at Potlatch Credit Union.
Website: no discussion.

New Business
The board discussed the Request for Proposal (RFP) process and reviewed the information from Christine of CEDA.
Next step: The board members will review the RFPs that were brought in and come to next meeting ready to put together the complex RFP. RFPs for review will be filed at the library as a central location to board will be able to access.

Next meeting: Next Board meeting will be January 6, 2003 at the Adult Learning Center at 4:00PM. This will give the board a computer to create the RFP.

Meeting adjourned 5:50 PM.

Respectfully, Bernice Pullen, Secretary, December 17, 2002, Approved 1/15/2003

November 26, 2002
The meeting was called to order at 4:45 PM at the Museum Annex.
Board Members present were: Danielle Hardy, Joanne Deyo, Sue White, Steve Clack, Lynn Card, Tim Roehr, and Bernice Pullen.

Old Business:

  1. Agenda reviewed and modified.
  2. Minutes of previous meeting reviewed and will be modified before approval.
  3. A motion was made and seconded to vote on whether to ask Don Carey & Associates or Clearwater Economic Development Association to do the feasibility study. After some discussion the majority voted for CEDA.
  4. Time was set for revealing the CCC, Inc. sign. It is tentatively set for December 12th at noon.
  5. Website, no discussion.
  6. Reviewed general meeting agenda for December 5th.

New Business:

  1. Tribe contact: Bernice will attend a meeting at Lapwai with the tribe. Danielle will inform her of the schedule.
  2. Danielle reports community support: no discussion.
  3. Next step: no discussion.
  4. Next Meeting: Next Board meeting will be December 5th at the Museum Annex, 4:30PM, General meeting December 5th, at 6:00 PM
  5. Meeting adjourned 6:20 PM.

Respectfully, Bernice Pullen, Secretary, December 5, 2002

November 14, 2002
The meeting was called to order at 4:30 PM at the Museum Annex.
Board Members present: Danielle Hardy, Joanne Deyo, Sue White, Steve Clack, Lynn Card, Tim Roehr, and Bernice Pullen.

The minutes of the meeting 11/7/2002 were approved with corrections. The agenda was reviewed and modified.

Old Business:

  1. Sign: Tim reported that the sign is done. When the sign is up: cover it, have an unveiling, get pictures taken, and put an article in the newspaper. Discussed including the board, Paul, and representative members of the community in the photos. The sign will be placed in front of Potlatch Credit Union. Tim will check with Avery about getting the sign placed.
  2. Website: Sue talked to Doug about the site and is still working on the text. Doug is the webmaster. Sue will write an article to feature the website and recognize Doug’s contribution when the site is ready.
  3. City Council: Danielle talked to Mike Deitrick of the City Council. She will attend a council meeting once a month with one committee member to update them on the complex progress. Mike said he definitely wants to be part of the general meetings. He gave Danielle copies of the city budget for the last 10-11 years that she will copy for the board.
  4. PSAs (Public Service Announcements): Danielle requested that all articles written for the complex go through her to prevent any confusion. She wants the articles to be recognizable, coherent and cohesive with everything.
  5. The board discussed and approved the general meeting agenda.

New Business:

  1. Don Carey & Associates/CEDA

    Before we vote there are questions to ask and get answered. Sue talked to Durango Community Center rec. center manager Kelly Lacocks. Kelly recommended that we send board members to a school in Colorado in spring. It is a week long with vendors and tours of different facilities to learn about designing this kind of facility. School is next June. Kelly said it helped them design in things they may not have considered otherwise. She also recommended Ken Ballard to do feasibility study. He had realistic numbers in his estimates and they were pleased with his work. Kelly spoke of the need for a front desk area and reinforced the importance of a pool system. Sports Management Group does feasibility studies, and works all over U.S. including U of I. Sue will get information about Kelly. She was hired months before the center opened to get ready for opening. Kelly will send a packet of information about number employed, etc. Uses to keep in mind: weddings, pool parties, tourists use, racket ball courts, and climbing wall.

    Danielle spoke of her concerns: if we use CEDA do we have to write off the use of private funds since CEDA concentrates of public funds. She spoke to LCSC, U of I, and WSU to get feedback about their grant process. She found it was common for them to do RFPs for short term fund-raisers to get private money. WSU has a full time staff member for this and to help other places, so you pay them to do the fundraising. Clearwater Valley Hospital hired someone to raise the funds for the emergency room upgrade.
    Eric Phillips is leaving CEDA.

    More questions: does going with CEDA preclude us from working with Don Carey? Does that put Don on an equal level with others? Will there be a delay working with CEDA; Don will get started right away. If we go with Don, we have to get the money for study, CEDA will write grant to get money. We can put in his agreement that as part of his work he will get money to cover the cost of study.

    Lynn: checked for licenses on the consultants we have talked with so far. Before we get serious we need to check for current licenses, reciprocal licenses between states, do credit checks to make sure they are bonded and have insurance. People have lost everything because they haven’t checked for current licenses, bonding, and insurance. Lynn emailed the information he found to Danielle, she will forward it to board. Steve will do a credit check on Don Carey.
    We must do credit checks on groups we consider and check for law suits or claims against them. Are the employees paid regularly, check to be sure their Social Security, Medicare, income tax, etc are paid? Are they bonded and do they have insurance? Would that be part of what CEDA would take us through?

    Board continued the discussion about using CEDA or Don Carey & Associates. Ready to make a motion. Need to change contract with Don to specify that we pay him the $3700 and he will be expected to get the remainder of his fee through grants.
  2. Is Lynn the representative for the library, until the library board chooses a replacement?

Next meeting will be Tuesday November 26th, 4:30 at the Museum Annex.
Meeting adjourned at 6:35 PM

Respectfully, Bernice Pullen, Secretary

November 7, 2002
The meeting was called to order at 4:00 PM in the Museum Annex.

Board Present were: Danielle Hardy, Sue White, Steve Clack, Tim Roehr, Bernice Pullen
Community Present were: Lynn Card, Laura McConnell, Dennis Harper
Meeting minutes of October 29, 2002 were approved with changes.

Don Carey called Steve with concerns about the time we are taking. Don would be willing to start immediately using the money we have already raised to cover his starting costs. When the grant money came we would have a good start.

Questions that came up were: do we need to advertise the feasibility study and get bids, don’t we need a list of questions that the feasibility study will answer, and when do we do a Request for Proposal (RFP).

Christine Frei of CEDA arrived to help us answer the question, where do we go from here. Christine gave each of us a sheet with Rural Business Opportunity Grants (RBOG) information. She reviewed this and explained how it worked. Christine explained that Konkolville Lumber Mill received a grant for a feasibility study to help them decide if new machinery would be beneficial and plausible

If we ask for a $50,000 grant we must have a $6,000cash match, meaning that the grant gives us $44,000 and we supply $6,000.

CCC, Inc. will submit a pre-application which goes to Kurt Flinn in Coeur d’Alene. He may send it back for changes and then he sends it on to Daryl Moser in Boise. No money is available at this time but it should be available by January 1, 2003. The grant can go in now to be reviewed however. An RFP is required for the feasibility study, which Christine can help us do. The RFP will ask for qualifications and how the architects plan to approach the scope of work in the RFP. The architects can help also.

The feasibility study will define the frame work for the project and tell us if it is possible. The study could include a conceptual design of the complex.

The committees will come together after the board makes a decision based on the best qualifications. Then CCC will negotiate the cost of the architects work on the feasibility study. If we cannot agree with their cost estimate we then go to the next best qualified architect and negotiate.

Acquiring private money does not require going through the procurement process and we would not have to pay Davis/Bacon wages.

When the study is complete we will be required to place ads in the local newspaper a couple of times to get bids for the next phase of the project. We can advertise more widely if we would like and we can notify specific architectural firms if we so choose. The proposals are then reviewed and CCC picks the top 2 or 3 to interview. Christine pointed out that the level of comfort is an important consideration. Question: can we submit for RFPs before the grant money is approved to help expedite the process. Yes.

There are 3 major steps:

  1. get grant for feasibility study
  2. get grant for design of complex
  3. get grants for construction of complex

Dennis Harper reported that he has been communicating with Senator Crapo’s office. The input from the different elements Crapo had addressed has been turned in to him. Dennis also said he had heard rumors that the CCC group had divided with one group working on the pool/wellness center and the other working on all the other sections of the complex. Laura stated that this was not true. Some felt the confusion came from the newspaper article. He also reminded us of the 2 year time constraint we have with the land.

Our choices at this point are do we go with Don Carey, with CEDA, or do we study other possibilities. This will be answered next board meeting.

Doug Crockett setup hotmail on site: complexinc@hotmail.com.

Sue is working on text for the website, is making changes to the front page, will include a page showing supporters of the complex, will add FAQ page, and a page to tell people how they can donate to the project.

Steve reported that raffles are legal in Idaho with restrictions of who can do them and how much can be raised.

Next board meeting is set for November 14th, 4:30 PM in the Museum Annex.

The next general meeting will be December 5th, 6:30 PM in the basement of the Helgeson Hotel.

Meeting adjourned at 6:30 PM.

Respectfully, Bernice Pullen, Secretary, November 13, 2002, November 25, 2002 corrected

October 29, 2002
The meeting was called to order at 9:15 AM at the Museum Annex.

Board Members were: Danielle Hardy, Joanne Deyo, Sue White, Steve Clack, Lynn Card, and Bernice Pullen.
The minutes of the meeting 9/25/2002 were approved with corrections.

Board discussed the feasibility study and the importance of having one done. A $30,000 study was done just a few years ago for a pool, so it should be made available to the group doing the new feasibility study.

Castellaw/Kom and Design West both said they could do a quick study to see what backing we have and what need there may be for a bond. The board feels it will be important to do surveys of the public on each of the elements of the complex. All board members agreed that a large scale feasibility study was necessary. Steve will contact Christine Frei of C.E.D.A. to ask her to the next meeting Thursday, November 4th, at the museum annex at 4:30 PM. to get the feasibility grant paperwork started.

CCC,Inc needs to define the elements to be covered in the feasibility study and clarify that with Christine. Also for the study CCC needs to define the scope of work. Christine can help us do that.

The board discussed the architectural firms that were interviewed Don Carey, Castellaw/Kom, and Design West, their strengths and weaknesses.
The board needs to check the architectural firms credit report, insurance, and check for suits against any of these firms.
The sign that will show the future home of the complex is in progress. ASE had to repair the sign board before they could start the sign.

Sue suggested the board get help from a professional designer for the logo for the complex rather than using a contest logo. Danielle mentioned Rochelle Troyano has designed logos, Sue will talk to her.

Danielle, as chairperson, will respond to any emails that are received. Board members will forward any of these to Danielle. She will also talk to Pam about the list for public service announcements (PSA).

Dirt has been dumped on the complex site, graded and packed down. The board needs to keep in mind there may be environmental concerns with the fill and other aspects of the site. This will be part of the feasibility study.

Don Konkol voiced his concern about the railroad tracks being removed, because his mill uses them to move lumber. Danielle talked to him about his concerns and is reasurred the tracks will remain.

The board needs to ask Dennis if he has the letter of intent from Debco.
Danielle will contact the city about attending a council meeting to give them an update.
Sue has volunteered to provide webmaster Doug Crockett with the correct verbiage for the website.
Danielle will email a notice of the next meeting and will ask Donna to continue calling people interested in attending the meetings.

The next general meeting will be December 5th, 6:30 PM in the basement of the Helgeson Hotel.
Meeting closed at 11:30 AM.

Respectfully, Bernice Pullen, Secretary

October, 10, 2002
The meeting was called to order at 6:35 PM in the Helgeson Hotel basement.

Board Members were: Pam McBride, Joanne Deyo, Sue White, Steve Clack, Lynn Card, Tim Roehr, and Bernice Pullen.
Community participants: Marie Strom, Laura McConnell, Donna Hein., Jo Sharrai, Fran Ciarlo, Roberta Morin, Dennis Harper, Ken Hengen.
Each person gave their name around the table to aquaint new comers with the group. The agenda was reviewed and no changes were made.

Treasurer reported that there was about $11,400 available.

Old Business

  1. Mitigation progress: Mary Hasenoehrl from Senator Crapo’s staff talked about the mitigation money. The first meeting of representatives, chosen for Crapo’s Resource Advisory Committee was held in Orofino. The RAC was asked to return ideas to Crapo by October 31, 2002. It is the responsibility of the RAC people to find funding. When the funding becomes available then Crapo will ask the county for a list of projects for the funds.
  2. Board representation:
    1. Joanne Deyo is now the pool/wellness center representative on the Board of Directors for the CCC,Inc.
    2. The board is working on getting a tribal member involved with the general committee.
    3. The board is also asking the County Commissioners to get involved.
  3. Publicity:
    1. Joanne was interviewed by the Clearwater Tribune about the pool/wellness center for an article.
    2. The sign board was damaged when it arrived at ASE so it had to be repaired before the lettering was applied.
    3. The website is in process with Sue doing the writing and Doug Crockett as webmaster.
    4. The approved minutes will be put on the website. Laura asked to be notified of General and board meetings.
  4. Fundraising: Sue asked for volunteers to get a ski package put together for a fund raiser. Jo said she will look into it. There is a question as to whether raffles on the Internet are legal or not. Clayne Tyler (attorney) discourages them.
  5. 501(c)3: Steve has this in process.
  6. Consultant presentations: Don Carey, Castellaw/Kom, Design West, and C.E.D.A. (Clearwater Economic Development) gave presentations to the CCC,Inc board to share their concepts for our complex. The board will discuss these and make a choice.
  7. Volunteer hours: Bernice will give out forms for everyone to use to track the hours they spend on the complex. She will collect the forms at each monthly general meeting to be put on a spreadsheet for our records.

New Business

  1. Officer changes: Danielle Hardy is the chairperson for the board because Pam had to resign. Lynn Card will attend board meetings to represent the library until a person can be chosen to take Pam’s place.
  2. What next:
    1. County Commissioners meeting: Bernice has agreed to attend a meeting with the commissioners to update them on how the complex is progressing. Dennis Fuller has agreed to schedule a 10 minute meeting for the 4th of November at 1:00 PM.
    2. News articles: Articles for each of the elements of the complex will go into the newspaper. Dennis Fuller has agreed to write the article about the sign showing the location of the complex when the sign is ready.

Next meeting
The next general meeting will be December 5th in the Helgeson Hotel basement at 6:30 PM.

Sue mentioned that the consultants recommended that we have a senior citizen on the board so they will have a stake in the complex. Sue has agreed to contact RSVP to ask for a senior representative.

Bernice will ask Dennis Harper for the letters of support.
Someone thought an indoor archery range would be a good addition to the complex plans.
Sue suggested that the complex have stadium seating and drop down curtains for the theater in the gym.
Meeting adjourned at 7:55 PM

Respectfully, Bernice Pullen, Secretary

October 16, 2002
4:30 p.m.
The meeting adjourned at 7:15 p.m.

Board Present: Steve Clack, Tim Roehr, Pam McBride, Sue White, Bernice Pullen, Danielle Hardy, Joanne Deyo
Community Present: Laura McConnell, Betty Burnham, Kitty Geidle, Lynn Card

Meeting minutes from 9/30 were approved, with changes.

Christine Frei, from CEDA, was our guest speaker. She is the grant administrator for CEDA and is the contact person if we have questions. CEDA is a non-profit organization that serves a 5 county region. They provide grant writing services and project administration services once the grant is funded. Grants are mainly with the federal and state agencies that provide funding. 70% of monies come from community block programs. EDA and the ID Dept of Commerce and FEMA are a few examples.

CEDA has done private funding in the past, and will work with private funders. Grants CEDA deals with is no more than $500,000, but when doing a large project, 4 or 5 grants will be involved. The Clearwater Community Complex project is larger than CEDA usually deals with and Christine recommends we put the project into phases for funding purposes.

Restrictions apply to the public grants awarded. An example is if funded from the Department of Commerce, the project would have to have a certified grant administrator. CEDA does have certified grant administrators.

Because of budget cuts, the typical funder for feasibility studies, Department of Commerce Gem Community program, was cut. But there are other resources. EDA has technical assistance grants that can be used, but there is a required 20% match (cash or in-kind). The Rural Business Opportunities program only awards up to $20,000, but we could combine funding in order to have enough for a study.

The steps to take for a study are:

  1. Get a grant…2-3 months
  2. Find an architect through the procurement process…30 days
  3. Negotiate for the cost of the study and decide on scope of work
  4. Complete study…3-6 months

Both grants that Christine thinks CCC, Inc. would get has no deadline and can be submitted, reviewed, and awarded within a few months time. Once granted, CCC, Inc. would solicit 3 different architects for procurement. She recommends giving the selected architect a deadline for completing the study (3-6 months).

CEDA will not charge to get funding for the feasibility study, but would charge minimally for the block grants. For example, if CCC, Inc. got a $500,000 grant, CEDA would charge $1,500.

For the project, if we got funded, strings will be attached. For example, federal funding requires that Davis Beacon wages be paid. Christine said this is a civil rights issue that is commonly attached to federally funded projects. If that is a requirement, then the cost is built into the grant itself. It will be up to the city/county that the rule is adhered to. Typically 8% is set-aside in the cost for administration assuring that civil rights are followed.

Clearwater County has done enough block grants that Christine knows they will qualify for federal block grants. That is the same case with the city. During the project itself the contractor will have to pay higher wages due to the Davis Beacon wage. It will drive up the cost of the project because the wages are higher.

TERO issues will also have to be addressed. Developing a good rapport with the Tribe is important in order to make that less of a problem.

A grant administrator is typically required, which is to ensure compliance with the grant guidelines. It is very important to have a project administrator that is representing CCC, Inc. The more successful projects have such an administrator. Even during grant writing, it helps to have one person responsible for the overall project.

CEDA will help and work with private funders. Stipulations with private funding can get complicated, but CEDA will be able to work with it. CEDA is currently doing so with the Discovery Center in Weippe. CEDA does get private funding resource information, which will be passed on to us if they cannot do the grant writing themselves

Applying towards the same funding source should not affect whether or not a project gets funded, but it is important that we shouldn’t go back too many times. A few times, yes, but asking a funder 5 years in a row would look bad and we probably would not get funded.

To figure out the cost of a feasibility study, Eric Phillips will probably go to an architect to get an idea. The scope of work has to be decided first. Large grants will have to have a wide scope of work that will include a very detailed study.

A feasibility study provides structure for a project. Communication between the county commissioners and CCCInc must be established now since it is going to take a community effort to get mitigation money with a broad approach of how to use the funding. Christine felt that our group will be a success and that from her experience our group is strong.

Tim gave the URL to ASE. Tim will be the contact person for issues with the sign.

Danielle will e-mail Doug and be sure that he gets in touch with Lee Woolsey to get the Internet site going.

Joanne Deyo is the new pool person.

Danielle will contact Kay Kidder and remind her about introducing CCC, Inc. to the tribe.

Sue provided the group with a chart to help compare the three architects we have seen. At the next board meeting we will discuss the presentations and what our next step should be.

Tim said it is important we get a project manager. He spoke to Eve Magger, with Asotin County, and she says it is very important.

Pam is resigning from the board. She does not have time to fulfill the duties as a board member. There will be a new library representative chosen ASAP.

The group agreed on the general meeting agenda and assigned board tasks.

Sue will find out about what happened with the logo contest so the board can decide on a logo. Sue also wants to be sure that the senior citizens are involved. She shared a letter from Design West touching bases with the board. Steve just received a letter of support from RSVP in Lewiston. Dennis may have the past letters of support.

Tim suggested passing around a volunteer time sheet to keep track of hours. Bernice will input volunteer hours. She will create a handout for the general meeting for people to sign and then she will put into the computer. That will be passed around every general meeting.

Danielle is the new board chairperson. Bernice is the secretary, but Sue will help when needed.

The next board meeting is October 29 from 9 am -11 am at the museum annex.

Sept. 30, 2002

Board Present: Steve Clack, Tim Roehr, Lyn Card (in place of Pam McBride), Sue White, Bernice Pullen, Danielle Hardy
Community Present: Linda Cannizzo, Laura McConnell

Meeting minutes from 9/19 and 9/24 were approved, with changes. Sue suggested we include meeting times along with the minutes.

Lee Woolsey at Debco attended the first part of the meeting. Lee runs a web-hosting service and will donate space, monthly fees, and some Webmaster time for CCC to have its own Internet site. His site has all of the capabilities we may need such as e-mail, assigning raffle tickets/numbers, and an automated mailing list. The site will be FrontPage supportable with sub-web accessibility through a username and password. That way we can make our own changes to the site. The only complication may come with accepting donations via the Internet. We could find other secure ways to do so (such as PayPal). The board agreed to Lee’s generous donation. He recommended the web site be www.orofino.info/complex. The group decided that would be the official URL. In addition, Lee is able to direct other URL’s to the site. The board agreed to have the following five URL’s as “redirectors” to the main URL: www.orofino.info/cccomplex, www.orofino.info/clearwatercommunitycomplex, www.orofino.info/cccinc, www.orofino.info/communitycomplex. The home site will be sure to include that Lee donated it.

Lee also explained how the sign on the property could be easily changed using decals. If something must be changed, a new decal can be made to cover the old one. Danielle will get back to Lee with the final URL. Tim will tell ASE the new URL to have it added to the sign.

The group discussed fundraising. Steve said, according to Clayne Tyler, raffles are illegal but it is not enforced. Steve also reported Jim Moore would be willing to give a boat and trailer (at cost) to raffle off. It was decided not to do a larger raffle. Rather, the group will look for donations to be raffled off. Tim will find out about the weekend package give-away in Coeur d’Alene. Sue will check on getting a Brundige package. Danielle will check on getting a fishing trip and Lewis-Clark excursion together to raffle off.

The group discussed arranging meeting times between daytime and evening meetings. Danielle can meet anytime during the day. Bernice can meet 9-12. Steve can arrange time during the day with notice. Tim can meet anytime during the day. Sue can do some shuffling of times and prefers early afternoon. The idea is to have some meetings during the day and some during the evening.

Laurence Rose and Miranda Anderson, from Design West, gave a presentation of their architect business and what they can provide us. They gave a PowerPoint presentation of the company’s history and experience. They have a strong history in construction and working with contractors (as project managers). 80% of their work is designing and building public schools. Our complex is parallel to a school’s design. Design West did the construction administration for State Hospital North. They do not have aquatic experts in-house, but do have associates that have the expertise. Design West offers feasibility studies, fundraising assistance, and grant writing assistance. They can do different levels of a feasibility study. A general one would include a summary of the space, square foot estimate, and a conceptual design. A more detailed feasibility study would include floor plans, cost estimates, architectural renderings, and maintenance costs.

Design West has worked on projects from Bonners Ferry, Sandpoint, and Burbank, Washington.

They recommended Tom Hudson and Associates as a resource for fundraising. Tom has experience working with economic development projects.

Design West creates buildings that are highly efficient in order to reduce maintenance costs. We could easily save 20% on maintenance by sharing facilities. That does not include the pool, though.

Laurence suggested our next step would be to define how prepared we are, at the minimum do a general feasibility study, and get an actual design of the complex, including maintenance costs. Issues such as whether or not the site is ready to be built in are important. For example, an environmental test of the dirt must be done to ensure there are no unsafe materials in the ground. The planning and zoning committee needs to be involved in the site location and any issues needs to be addressed. Laurence said we need a well thought out design, especially because providing a visual helps to raise money. Design West handed out a folder with business cards and the PowerPoint presentation.

When the presentation ended, we discussed agenda items for the next board meeting and discussed fundraising. Danielle will invite Eric Phillips from CEDA to the October 16 meeting. Sue would like the group to discuss the following issues: confirming suitability of the site, prioritizing components, figuring out state law verses public funding, and having a conceptual design. Danielle suggested we vote on a chair at the next meeting, too.

The next board meeting is October 16 at 4:30 p.m. at the museum annex.

The meeting adjourned at 9:25 p.m.

September 25, 2002

Present: Steve Clack, Tim Roehr, Lyn Card (in place of Pam McBride) Sue White, Bernice Pullen, Danielle Hardy

Castellaw Kom Architects, in association with Gremmer & Associates Consulting Engineering, attended the meeting to discuss plans for the complex. Present were Gregory Castellaw, Larry Kom, Gregory McCracken, and Tim Gremmer.

The architects have local experience. They are currently helping plan the Discovery Center in Weippe and are working on the Asotin project. They did not have a particular presentation. Rather, they explained what their experience is and asked the board what we would want from them. They also handed out an information booklet.

They do feasibility studies, which can range from a simple and short study to an in-depth, everything-we-need study. Components can include time frame, revenue generators, maintenance cost, and comparisons of other projects. The group discussed examples of such centers. They compared our project to a large high school…minus the classrooms, since the components are the same.

They brought examples and pictures of what they have done in the past.

The architects are not involved in fundraising. They have worked with Eric from CEDA in the past, can provide possible funders, and will provide information necessary to get funding. They know of other firms that do help with capital campaigns. This group has had experience with bond issues and can help in that area.

The group discussed what should be the next step. First, decide on a scope of services that we will need from whichever firm we go with on a feasibility study. Second, talk to Eric Phillips from CEDA and see about funding. Third, get a proposal from the firm and make a final decision on the proposal. A contract may or may not be signed at that time; it depends on what the project entails.

Danielle will talk to Eric from CEDA to see about getting funding for a feasibility study.

The next meeting is October 30 at 6 p.m. at the museum annex.

September 19, 2002

Present: Steve Clack, Tim Roehr, Pam McBride, Sue White, Bernice Pullen, Danielle Hardy

Tim reported on the fair booth. He answered a lot of questions, such as exactly where is the donated property. About half of the brochures were taken. Tim will bring the brochure to the general meeting. Steve was able to talk to Ric Hood while at the fair. Ric felt the complex was a definite priority.

Linda Cannizzo, an architect student from the University of Idaho, wanted to sit in on the board meetings during the architect presentations. After some discussion, the group decided not to invite Linda to the board meetings, but she is invited to the general meetings.

Danielle reported on how Kay Kidder suggests we get the tribe involved in the complex. There is a formal process. Everyone is willing to attend the tribal council meeting and take the first step towards getting the tribe involved. Danielle will arrange a time. Tim suggested we first observe a tribal council meeting in order to get an idea of what they expect.

Sue has arranged for the group to see two architects. September 25 at 6 p.m. Costella and Kom will do a presentation. Laurence Rose with Design West Architects will do another presentation on September 30.

Eve Magyar, the project manager from Asotin County, suggested we advertise for a Request for Proposal. She provided a copy of a RFP that Tim handed out. She said we definitely need a program manager. Tim will do more research about other communities doing similar projects, such as the Ontario, Oregon community center.

Tim also handed out the Internet sites Sandra McCollister suggested we look in to further.

The group discussed how to approach the city, county, and recreation districts in order to help with funding.

The group decided on the general meeting agenda. Pam will provide tasks for writing letters and doing newspaper articles. Danielle will provide tasks for the raffle.

Tim reported on the CYA project for the teen center. CYA has been working on this for years and does not want it to interfere with the complex plans. CYA will write another newspaper article explaining their position. They do not want to compete with the complex.

The next board meeting is September 25 at 7:30 p.m. at the museum annex.

September 4, 2002

Present: Steve Clack, Tim Roehr, Pam McBride, Sue White, Paul Pippinger, Danielle Hardy

Clayne Tyler, attorney, was present to help with the Don Carey and Associates contract. Clayne will volunteer some of his time to advise the board on the contract. Clayne suggested we include a completion date for Phase 1 and that the funding sources we get or Don Carey gets allows the construction to begin, no matter what strings are attached to the funding. That may mean if federal money is given and a requirement that three bids go out, Carey may not get the bid if he is not the lowest one. Regular updates throughout Phase 1 should be in place so that the board can be aware of all possible funding sources that may or may not be happening. Clayne will draft a new copy of the contract for the board to look at.

Tim reported that Kendrick has not been fully funded through Don’s group like previously thought. He’ll look further into it, but was told Kendrick will not know for certain until the later part of September. Tim is also researching other projects to get an idea of cost and success of funding.

Steve talked to the Hamilton Parks director and was told that Don did do most of the footwork for the funding for their project.

Paul talked to Keith Hanson about raffling off a PT Cruiser. Keith was open to the idea. Danielle will get a hold of Keith to see if it can happen or not.

The group discussed whether or not we should go ahead and sign on with Don Carey for Phase 1 or get two more bids for a feasibility study. It was agreed that we would get more bids in order to be best informed. Because of this, Paul stepped down as chairperson and will no longer be a member of the board. Pam will be the interim chair. Tim will ask the pool group who would like to represent the pool on the board.

The group reviewed the general meeting minutes and the board meeting minutes. Danielle will make changes to both. Tammy Gilmer said she would record the general meeting minutes from now on. Danielle will be sure to show Tammy how to get them to Doug to be posted on the Internet.

The Internet site needs to be updated. The board members and board meeting minutes need to be added. Pam will talk to Doug about the changes.

Paul will give the final copy of the sign to Debco.

Danielle will call Clayne and ask to e-mail the contract draft and she will e-mail it to the board members.

Steve will give Danielle the treasurer’s report so she can get it on the Internet site.

Steve and Danielle will have a post office box key. Danielle will keep the one extra copy. Steve will pick up the mail on a regular basis.

Sue will talk to Joe Schacher to let him know we are working on the contract and will talk to him about it at a later date.

Sue will talk to Eric Phillips and get some contacts for other bids on a feasibility study. Hopefully one can be at our ext meeting and provide a presentation.

The next board meeting is September 19 at 6:00 p.m. at the library annex.

Aug. 29, 2002

Present: Steve Clack, Tim Roehr, Pam McBride, Sue White, Paul Pippinger, Danielle Hardy, Bernice Pullen.

The group discussed the almost four-hour meeting they had with Don Carey and Joe Shacker at the site. They had a presentation ready and had handed out a booklet with information about what projects they have worked on in the past. They also provided a contract to complete phase one, which will include a feasibility study and drawings for the complex.

Pam shared what Eric Phillips from CEDA had to say about the architects. Since funders tend to require an in-depth study, it tends to cost much more than what we had been quoted by Don Carey. Eric’s suggestion was to hear from other groups before locking ourselves into this contract.

Tim talked to the folks at Kendrick, which was 100% funded through Don’s group and they had positive comments about Don. Tim will get names and find out more about what people have to say about Don and his associates.

Steve talked to Don Huhtanen from Hamilton. While he said good things about Don, the funding had not been as positive, which was more than likely a result of board membership/leadership changing. But the park board will renew the contract with Don, so they are happy with what he has done.

Paul talked to Rick Laam about TD&H. Rick had nothing but good to say about TD&H.

Don Carey and Joe Shacker showed up. Don handed out a binder including information about his public library construction experience. He gave a brief presentation, explained his background and answered questions. Don partners with his associates. In exchange for the free service of phase one, the associates hope to get the job contract. He provided a drawing of a possible plan for the complex. While he has had experience with community centers, he has not had experience with such a diversified project. He reiterated that while he is not local, as much local work will be used as possible.

The meeting was then convened and the general meeting began.
The next board meeting is September 4 at 3:00 p.m. at Paul’s office.

August 26, 2002
Present: Steve Clack, Tim Roehr, Pam McBride, Sue White, Paul Pippinger, Danielle Hardy.

8/19/02 minutes were approved with changes. Danielle will e-mail them to Doug to be posted on the website.

Paul reported that the architects, Joe Shacker and Don Carrey, will be here August 27 to meet with the board and discuss plans for the complex. Pam, Tim, Paul, and Sue will accompany them to the site. Paul will call Fran Ciarlo and Janet Mosser to get the pool plans the city already had done. Tim will measure the lot so that the architect can do drawings to scale. The group will also present to the architects the approximate square footage, concept notes, the brochure, and questions about funding.

Steve will pay Valley Graphics.

Thank you letters have been mailed.

Paul talked to Heather Sawyer. She is familiar with Crapo’s office and is in contact with Mary on a regular basis. Heather is willing to attend general meetings, depending on her schedule, in order to stay informed of what we are doing. Pam will e-mail Mary just to keep in touch and be sure that there is nothing the board can do right now to keep the ball rolling.

Jack gave Steve the contact list of all the committee members, but did not have the original list from the first meeting. Since Claudine Zender is the PR’s secretary, Pam will ask her to provide a contact list. Sue will get the final list to Donna to call for the general meeting.

Tim reported that there is no fair booth available, but he has us on the waiting list and something should become available.

Paul handed out the sign copy. The URL needed to be changed and the board agreed to use it as the final copy.

For the general meeting, Sue will purchase and hand out nametags. The group then decided on a final agenda for the general meeting. Pam will find the last meeting minutes, if they exist and bring them. Steve will give the treasurer’s report. Pam will report on the mitigation meeting. Paul will report on the sign. Steve will report on the 501(c)(3) status. Paul will report on the architect meeting. Pam will provide a guideline for the letter writing and PSA tasks. Danielle will provide fundraising tasks. Tim will provide fair booth tasks (if we get one).

The board will personally invite community members to the general meeting. Danielle will invite Mary Johnson from the Nez Perce tribe, Paul will invite Ric Hood, Danielle will invite Pete Curfman, and Sue will invite Dave Ponozzo.

The next board meeting is August 29 at 5 p.m. at the Helgeson. The general meeting is at 6:30 at the Helgeson.

August 19, 2002
Present: Steve Clack, Tim Roehr, Pam McBride, Sue White, Paul Pippinger, Danielle Hardy, Bernice Pullen.

8/15/02 minutes were approved. Danielle will e-mail them to Doug to be posted on the website.

Paul talked to the architect (Thomas, Dean, and Hoskins, Inc.) and they will assist with design concepts free of charge. They are willing to work with us and even give us information on possible funding resources. Paul will schedule a time for the board to meet with the architects. They are the same architects that did the Orofino City Pool plans.

Tim gave the final cost of the books Valley Graphics did for the mitigation meeting. The board approved to pay Valley Graphics. Since they donated some of the materials, Paul will be sure to thank them personally.

Pam handed out the thank you letter that will be sent to the federal/state/local representatives. It will be mailed by August 20th.

Pam and Danielle handed out drafts of what the group should be working on now that the board has formed. A consensus from the board is that planning is sufficient in order to be presented to the architects; publicity and fundraising should now be the focus. It was then discussed ways in which tasks should be delegated. It was agreed that there should be a chair for both groups to get them going. Pam will head the publicity and Danielle will head the fundraising group. Both will provide tasks/committees to be formed for the next general meeting.

In order to keep CCC in the forefront of our representatives, the board will continue communication with any and all people involved with the mitigation. Paul will invite Heather Sawyer to come to the general meeting. She is a good contact and we want her to be informed of what we are doing.

Steve will get the phone list from the first general meeting and ask Donna Heieren to call everyone to the next general meeting, which is August 29th. Sue will do a PSA inviting everyone. At the general meeting we will inform everyone of what the board has been doing, what we plan on doing, and form volunteer groups/committees to complete tasks.

Tim suggested we do a booth at the fair. He will look into availability and let the group know at the next meeting.

Tim has done some research on the maps of the donated site. Maps of any quality are lacking, so he will continue to work on it. Tim will provide square footage for the architects.

Paul will ask Rick about the city pool plans. We should have a copy for the architects.

The signs will be done soon. Paul will bring a few examples for final approval.

The next board meeting is August 26 at 5 p.m. at Paul’s office.

Aug. 15, 2002
Present: Steve Clack, Tim Roehr, Pam McBride, Sue White, Paul Pippinger, Danielle Hardy.

Pam and Paul told the group about the mitigation meeting in Orofino. This was a good showing off of the CCC and the “book” that the board had put together helped immensely. While there is no money available, this meeting was a good introduction to both local and statewide representatives to show how we are committed and we do have a plan. Pam got her fifteen minutes of fame and was quoted in the Tribune. Crapo formed an advisory committee and discussion for funding will continue.

The consensus is that we are a long ways from receiving any funding through mitigation. Because it does not currently exist, money will have to come through legislation and/or appropriation. The good news, though, is that Crapo admitted to everyone that our community has been short-changed and we deserve some retribution for the drawdowns.

Pam handed out a list of attendees from the mitigation meeting. She will write a letter of thank you from the board to the representatives. Steve will create an address database, and Paul will mail the cards.

The group also discussed creating a newsletter in order to inform the community of the CCC’s activities. We should also begin a letter-writing campaign to the representatives.

Pam volunteered to keep papers and information at the library. She will provide a folder that the CCC members can drop off/pick up materials.

The sign should begin construction ASAP. The group discussed exactly what should go on the sign. The size must be determined before location is finalized. Paul will do some legwork and get a better idea of size. We will discuss this more at the general meeting.

The organization of the CCC members needs to be changed. There has been misinformation and miscommunication in the past. With the reorganization, this should be minimized. Each board member will bring ideas in order to set goals, get organized, and provide some leadership. Pam will provide guidelines for publicity/PSA’s. Danielle will provide fundraising goals, and Sue, Paul, and Tim will provide ideas for outside experts/architects.

The next board meeting is August 19th at 5p.m. at Paul’s office.